Event Space Request Form

  • This form must be completed to request space, equipment and services for your event.
  • All events must have a university sponsor. Your sponsor must be in attendance at your event.
  • Completion and submission of this form is not a reservation. The event coordinator will contact you when space availability is confirmed, typically within 48 business hours.
  • Event cancellations must be made two business days in advance.

Contact information

Event information

This is the title that will appear on all communications. Make sure that it is definite!

Make sure your event is not in conflict with another. Look at the Events Calendar (opens in new tab).

If 0-10, consider using a conference room.

Campus users, please take a look at the 25Live (opens in new tab) for room availability and choose accordingly.

See Event Price Guide (PDF) (opens in new tab) for details.

Audiovisual services

If yes, submit an Information Technology work request (opens in new tab). Please note the request must be completed by WSU-affiliated person. Wireless access (opens in new tab) information.

Catering services

Catering information and forms (opens in new tab)

Note: For outside caterers, a valid county health permit and business license must be on file or turned in to the event coordinator one week prior to the event.

Marketing services

If yes, send detailed event information—who, what, when, where, why and how—to news@wsu.edu. Please refer to the Event Planning Guide (PDF) (opens in new tab) for additional information on how to plan and promote your event.

Parking services

Parking is available at meters or in the Blue Daily pay lot for $3. Parking is free before 7 a.m., after 7 p.m. and on weekends.

For parking passes, complete the Parking Services Good Host Form (opens in new tab).

Students: OSI provides two guest parking passes per event for clubs. Quantities are limited. For parking passes, contact Brian Van Gundy, at brian.vangundy@wsu.edu or 360-546-9499.